March 18, 2024 Board Meeting

Location – Kevin B’s home

Welcome
Approve minutes from January 22, 2024 Board Meeting

Financial Report

1. Billing process – response rate/ delinquent – Tom
2. Checkbook vs. Financial summary document – Bill & Tom

Old Business

1. Delinquent payments.
   1. Lien review update – questions to attorney
   2. Next steps

New Business

1. 1. Blow off valve at lower Riebli in new casing – has lid
   2. Glatfelter Insurance exclusion
   3. Kim Jackson (see below)

Continuing Business

1. Website update – Susan Kullmann
2. New Homeowners *1
3. Communication to Homeowners – no broadcast messages this period
4. Policies and procedures – pending WTA
5. Generator maintenance – Yearly check 3/7 – passed w/ 2-hour load test
6. SWRCB – supply vs. storage – no change

Priorities

1. Meters/ Drought Conservation – Update on software, remaining units installed
2. Billing agency – Kim Jackson/ KJ Bookkeeping
   1. Can bill ($65 per hour) to 20 hours per quarter and remain in budget
   2. QuickBooks purchase/ KJ?
   3. Full bookkeeping role? Billing – check writing – statements – prep for audit
   4. Name – Administrator, Bookkeeper?
   5. RMWC Treasurer roll– Bookkeeper oversite, monthly audit (receives bank statement)
   6. If approved, need to meet and roll out timeline (schedule) – letter to homeowners
   7. Credit Card payment? – roll up fee in tiered structure? Late charge change?
3. Rate Structure roll out
   1. Which quarter? *2
   2. 2q (calendar) trial (parallel with KJ) rollout to neighbors?
   3. 3q (cal) roll out
4. SWRCB drought measures – ntr
5. Capital Planning and System Analysis (full system) ntr

Motions to approve:

1. Retain Kim Jackson for bookkeeping role

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