Riebli Mutual Water Company

Santa Rosa, CA

Home Agendas November 9, 2021 Board Meeting

November 9, 2021 Board Meeting

Review Minutes of July 19, 2021 meeting

Financial Report

  • Billing process – response rate/ delinquent – Tom
  • Recovery Financial Analysis update – Bill/Tom
  • Checkbook vs. Financial Summary document  – what to include

Old Business

  • Mutual Water Company Summit –
    • July 26.
    • Key topics – last meeting – wildfire and FD update, Drought measures, Emergency procedures
    • Next?
  • Website update – Susan K
  • Communication to New Homeowners – none this quarter

Priorities

  •  Capital Planning and System Analysis – temporarily on hold
    • Change from BKF to Beldje and Race on system capacity project
    • DDW agreement on tank size, focus on supply
  • Develop Rate Structure
    • Decision on New Rate Structure – Pending
      • Across the Board/ tiered
      • One-time assessment based on ordinance section of insurance policy
      • Insurance recovery
  • Policies and Procedures
  • System Schedule (Sampling, back-flow, Blow-off Schedule, etc.)
    • System blow-off April 30th.  Next – October/November – schedule when drought called
      • W/out AJ
    • Back-flow testing complete – JV Plumbing.  Next – July 2022 ($25 per home vs. $40)
    • Lead and Copper (EPA) received

New Business

  • System Capacity project
    • DDW agreement on tank size, focus on supply
    • Cost estimate to complete to agreed solution
  • Drought

Motions to approve:

  • Officers and Board Members – 2022
    1. President – Kevin Baughman
    2. Vice President – Bill Collins
    3. Secretary – Susan Peters
    4. Treasurer – Tom Thelen
    5. Board Member at Large – Bruce Welch – one year remaining
    6. Board Member at Large – Brandt Wilson – two years remaining
    7. Board Member at Large – Doug Allard – three years remaining

Next Meeting/Location

ARTICLE VII
BOARD OF DIRECTORS

Section 1.     The affairs of the corporation shall be managed by its Board of Directors, to be elected by the membership.

Section 2.     The Board of Directors shall consist of seven (7) members: a President, Vice-President, Secretary, Treasurer and three Directors at Large. Four members present shall constitute a quorum. One Director at Large shall be elected annually to serve a term of three (3) years. No Director at Large shall serve more than one (1) consecutive term.

ARTICLE IX
OFFICERS

Section 1.   The President of the corporation shall preside at all meetings and shall serve as the principal executive officer of the corporation; shall be responsible for the general supervision and control of all the business and affairs of the corporation.

Section 2.   The Vice-President shall, in the absence of the President, preside at the meetings, and in the absence or incapacity of the President, shall assume the duties and responsibilities as outlined in Article VIII, Section 1. The Vice-President shall fill any unexpired term of President, should that office be vacated.

Section 3.   The Secretary shall keep an accurate record of the proceedings of Board and Membership meeting and have custody of minutes.

Section 4.   The Treasurer shall serve as the corporation’s fiscal officer with duties to include processing bills for water service, receiving funds for water service or special assessments; depositing all monies received in a financial institution approved by the Board of Directors; making financial disbursements as approved by the Board; rendering written financial reports to the Board of Directors quarterly and to the Annual Membership meeting.

Section 5.   The President, Vice-President, Secretary and Treasurer Shall be elected for a term of one (1) year. No Officer except Treasurer shall be eligible to serve more than two (2) consecutive terms in the same office.

Section 6.  The Annual Meeting of the membership of the Company and the election of the Board of Directors shall take place within four (4) months of the end of each fiscal year of the Company at a time and place to be determined by the Board.

Section 7.  Elected Officers and Directors at Large shall assume office effective January 1 of the succeeding year. The Board of Directors is empowered to fill any vacant office or directorship until the term of Officers and Directors elected at the next general election becomes effective.