Riebli Mutual Water Company

Santa Rosa, CA

Home Agendas July 19, 2021 Board Meeting

July 19, 2021 Board Meeting

Review Minutes of April 22, 2021 meeting

Financial Report

    1. Billing process – response rate/ delinquent – Tom
    2. Recovery Financial Analysis update – Bill/Tom
    3. Water replacement repayments – Tom

Old Business

    1. Glaser/ Tank location easement filed with county– Received. What do we do with it?
    2. Mutual Water Company Summit –
      1. April 26. Next July 26
      2. Key topics – wildfire and FD update, Drought measures
    3. Website update – Susan K
    4. Landscape
    5. Communication to New Homeowners- Kevin *
    6. Sampling Violation
      1. Trihalomethane sample
      2. Confirmation of receipt – Tom
      3. Sample taken and processed
      4. Notification sent to homeowners on April 29. Notification to Water Boards April 29 with website posting link
    7. Water Board Training

Priorities

    1. Capital Planning and System Analysis
      1. May 11 Zoom meeting with BKF Engineering and Proposal and Engagement
      2. Engage with pilot project? Would need to prioritize and set follow up
    2. Develop Rate Structure
      1. Decision on New Rate Structure – Pending
        1. Across the Board/ tiered
        2. One-time assessment based on ordinance section of insurance policy
        3. Insurance recovery
    1. Policies and Procedures
    2. System Schedule (Sampling and Blow-off Schedule)
      1. System blow-off April 30 Next – October/November?
        1. W/out AJ
      2. Consumer Confidence Report
      3. Lead and Copper (EPA) in process

New Business

    1. Results of February 17th meeting with Waldon Wong and AJ
      1. Sampling tap – due September 17
      2. Emergency Notification plan – due September 17
      3. Storage Capacity – plan and schedule due October 18
    2. Drought
    3. Communication on PG&E outages/ Evacuation
    4. Amend Positions to coincide with By-laws**
    5. General Meeting – Next one

Motions to approve:

Next Meeting/Location

*New neighbors – 4077 Bayberry – RHB Builders Bradley Welch/ Janet Campbell

**General meeting and officers alignment to by-laws

ARTICLE VII

BOARD OF DIRECTORS

Section 1.
The affairs of the corporation shall be managed by its Board of Directors, to be elected by the membership.

Section 2.
The Board of Directors shall consist of seven (7) members: a President, Vice-President, Secretary, Treasurer and three Directors at Large. Four members present shall constitute a quorum. One Director at Large shall be elected annually to serve a term of three (3) years. No Director at Large shall serve more than one (1) consecutive term.

ARTICLE IX

OFFICERS

Section 1.
The President of the corporation shall preside at all meetings and shall serve as the principal executive officer of the corporation; shall be responsible for the general supervision and control of all the business and affairs of the corporation.

Section 2.
The Vice-President shall, in the absence of the President, preside at the meetings, and in the absence or incapacity of the President, shall assume the duties and responsibilities as outlined in Article VIII, Section 1. The Vice-President shall fill any unexpired term of President, should that office be vacated.

Section 3.
The Secretary shall keep an accurate record of the proceedings of Board and Membership meeting and have custody of minutes.

Section 4.
The Treasurer shall serve as the corporation’s fiscal officer with duties to include processing bills for water service, receiving funds for water service or special assessments; depositing all monies received in a financial institution approved by the Board of Directors; making financial disbursements as approved by the Board; rendering written financial reports to the Board of Directors quarterly and to the Annual Membership meeting.

Section 5.
The President, Vice-President, Secretary and Treasurer Shall be elected for a term of one (1) year. No Officer except Treasurer shall be eligible to serve more than two (2) consecutive terms in the same office.

Section 6.
The Annual Meeting of the membership of the Company and the election of the Board of Directors shall take place within four (4) months of the end of each fiscal year of the Company at a time and place to be determined by the Board.

Section 7.
Elected Officers and Directors at Large shall assume office effective January 1 of the succeeding year. The Board of Directors is empowered to fill any vacant office or directorship until the term of Officers and Directors elected at the next general election becomes effective.